- Booking Confirmation: By submitting the Sponsorship and Exhibition Booking Form, you agree to book a space at the specified venue for the dates indicated on the form, subject to availability and approval by the event organisers.
Payment: Payment for the exhibition space must be made in full at the time of booking, unless otherwise agreed upon with the event organisers. Payment details will be provided upon submission of the booking form. - Cancellation Policy: Cancellations made more than 30 days prior to the exhibition start date will receive a full refund of the booking fee. Cancellations made less than 30 days but more than 7 days prior to the exhibition start date will receive a 50% refund. No refunds will be provided for cancellations made less than 7 days before the exhibition start date.
- Exhibition Setup and Breakdown: Exhibitors are responsible for setting up their exhibition space before the start of the exhibition and removing all artwork and materials at the end of the exhibition period. Any damage caused to the venue during setup or breakdown will be the responsibility of the exhibitor.
- Product, Service and/or Materials Liability: Exhibitors are responsible for the safety and security of their product, services and/or materials during the exhibition period. The event organisers will not be held liable for any loss, damage, or theft of product, service or other materials displayed at the exhibition.
- Insurance: It is recommended that exhibitors obtain appropriate insurance coverage for their product, service and/or materials during the exhibition period. The event organisers will not provide insurance coverage for exhibitors’ product, service and/or materials.
- Promotional Materials: Exhibitors grant permission for the event organisers to use images of their product or services for promotional purposes related to the exhibition, including but not limited to marketing materials, social media posts, and press releases.
- Compliance with Regulations: Exhibitors must comply with all rules and regulations set forth by the event venue, as well as any local laws and regulations pertaining to the display and sale of artwork.
- Indemnification: Exhibitors agree to indemnify and hold harmless the event organisers, venue owners, and associated parties from any claims, damages, or liabilities arising from their participation in the exhibition.
- Governing Law: These terms and conditions shall be governed by and construed in accordance with the laws of Malaysia, and any disputes arising under these terms shall be subject to the exclusive jurisdiction of the courts of Malaysia.